|
The following procedures govern the use and rental of school
facilities to protect the regular instructional program, those who
use the facilities, and the taxpayer who has provided the
facilities.
Classification of Users
Group I – No Charge*
This includes school programs whose purpose is to
support Waterford School District students such as PTA/PTO
Boosters activities, Scouts, Waterford Continuing Education, The
Waterford Foundation, the Waterford Senior Center, and other
groups directly
related to and/or sponsored by the District.
Group II – Minimal Usage Fees
This includes community and school related groups,
which have an affiliation with the District. These groups will be
assessed minimal usage fees for events and activities,
other than general meetings with no additional setup required, in
addition to custodial setup and tear down fees, when applicable.
These groups include homeowner
associations, Waterford Cultural Council, Waterford Coalition, and
Waterford Youth Assistance.
All other groups, such as government agencies,
Oakland Schools, Media Network, and recreation groups with 75% or
more Waterford residents on the roster, will be assessed minimal
facility usage fees and custodial setup and tear-down, when
applicable.
Waterford Parks and Recreation will be assessed custodial setup
and tear-down fees only, when applicable.
Group III – Full Usage Fees
This includes groups not listed under groups I and II
such as businesses, religious institutions, home school, higher
education institutions, recreational groups, and other
organizations. Group III users will be required to pay a 50%
deposit upon completion of
the Building Use Agreement
*If a fee or admission is charged, the school, or sponsoring
school organization, will be charged any extra expenses, including
custodial charges.
Obtaining use of
facilities/sites
The building principal/designee or Building Facility Use
Coordinator is responsible for scheduling school facilities
consistent with the Master Building Schedule except as indicated
in Special Use:
Groups II and III must complete the Waterford School’s
Building Facility Usage Agreement Form, Hold Harmless, and
Indemnification Agreement available in the Community Relations
Office, 1150 Scott Lake Road, 248-682-0386. These forms and
certificates of insurance must be submitted to the School & Community
Services Office. No reservation will be processed until a
Facility Usage Agreement Form, Hold Harmless, and Indemnification
Agreement has been completed and approved by the Facility Use
Coordinator. Events will not be scheduled more than 30 days in
advance.
Groups II and III must schedule middle and high school
athletic fields through the Community Relations Department at
248.682.0836, throughout the school year and summer. Elementary
school athletic fields are reserved during the school year but are
on a first-come, first-serve basis during summer months.
The Continuing Education Office will schedule enrichment classes
and programs at 248.682.1088.
General Information
The school program (regular, extra-curricular, or school related)
takes precedence over the use of school facilities by a non-school
group. Permits for use of indoor or outdoor facilities will only
be issued subsequent to receipt by the District of a Certificate
of Insurance and/or Hold Harmless and Indemnification agreement as
follows:
Group I – These activities are considered
school programs and therefore no special insurance or hold
harmless requirements are needed.
Group II and III – These activities require the
group to provide Certificate of Insurance for workers
compensation, if applicable, liability for bodily injury and
property damage, or any other type of insurance as the
Administration deems necessary. The minimum liability limits of
such public liability insurance and property damage shall be in
the amounts of one million (1,000,000) dollars per claim, and two
million (2,000,000) dollars per occurrence and shall name
Waterford Schools as additional insured. The Certificate of
Insurance should be submitted with the Waterford School District
Facility Usage Agreement Form.
The issuing of a contract to use the school facility does not
include the use of school property or additional equipment usage
such as piano, A-V equipment, copy machines, physical education
equipment, etc. unless special arrangements have been made for
such use and it is noted on the Facility Usage Agreement Form.
No agreement will be issued to persons under 21 years of age.
Student groups using school facilities will require supervision
and assumption of responsibility for fees and charges by an adult.
The user shall be in attendance and responsible for the conduct
and control of both patrons and participants and shall see that
all District procedures, including safety, are followed.
Guns, weapons, tobacco products, or non-service pets/animals are
not allowed in any school building or on school property.
The user is not to enter any areas other than those areas
identified on the contract. Keys shall not be issued to the user.
An administrator, custodian, faculty member, or contracted
District employee shall open and close all areas to be used.
Subleasing or shared use (not authorized by the School District)
is prohibited.
Users will maintain an allergen-free environment where posted. No
snacks allowed in classrooms. No allergens or allergen containing
products allowed for art or other projects. Must refrain from
using allergen-free labeled table if using cafeteria.
No coolers, food, or beverages, except capped bottled water in the
Performing Arts Center dressing room. No coolers, food, or
beverages of any kind are allowed inside the Performing Arts
Center. This applies to all guests, including staff, judges,
video, and sound personnel. A break room is provided for
consumption of these items.
Food preparation is not allowed. No crock pots, food
warmers, or other food appliances allowed in the facility.
Payment
The applicant is responsible for payment of all charges associated
with the group’s use of facilities/sites. It is preferred that all
payments be made to Waterford School District at the time of
application but must be paid no later than thirty days after
invoicing by the Waterford School District. Checks must be made
payable to: Waterford School District, Attention: Chris Luckes,
1150 Scott Lake Road, Waterford, MI 48328.
Group III users will be required to pay a 50% deposit upon
completion of the Facility Usage Agreement Form. For users
renting the performing arts centers, payment is due in full one
week prior to the scheduled event.
Notification of cancellation must be submitted to the School & Community
Services Department at least 48 hours before scheduled activity
or a two-week notice for those renting the Performing Arts Center
or 10% of the deposit will be charged. Non-payment of rental
fees within 30 calendar days after facility use will result in the
loss of facility uses privileges, unless payment arrangements are
made in advance.
|
